Brainbox Consulting BV aligning great talent with clients’ needs is at the core of who we are. We are passionate about our consultants, our clients, and our Partners. Our rich IT legacy combined with our unyielding care for our people and business is the driving force behind all we do, and we deliver! On this journey, we are looking for Program manager  who is also interested to take on a wide range of activities.

Main Responsibilities:

• Project initiation and delineation
• Drawing up a project plan together with the project lead.
• Define/prepare the governance structure, composition of the SteerCo, role of MT CREFS and the various workstream.
• Recording deliverables per project phase (Tenderstrategie, RFP & Due Diligence, Transitie & Continuous Improvement)
• Ensure that the necessary resources are available (legal, procurement, finance, portfolio managers, IT, etc.)
• Alignment with ongoing processes such as IT projects and Customer Journey initiatives.

Project organization and management:

• Leading the multidisciplinary project team, consisting of representatives from procurement, legal, finance, risk, HR, IT and external consultants together with the project lead.
• Preparing and chairing project meetings together with the project lead.
• Preparing periodic MT CREFS meeting.
• Prepare and participate in SteerCo meetings together with project lead.
• Acting as a central link between the SteerCo, MT CREFS and the operational teams.
• Preparation of progress reports
• Periodic coordination with Head of CREFS
• Coordinating support by the PMO (project administration, progress reports, issue-log) together with project lead.

Planning and Progress Monitoring:
Implementing a stage-gate approach for phasing together with the project lead and Procurement:
Tender strategy, Preparing tender, RFP, Selection & Negotiation, Transition.

Stakeholder and communication management

Risk management and compliance

• Drawing up a risk analysis in collaboration with Risk & Compliancy, Legal, Procurement and monitoring of mitigating actions (e.g. business continuity, legal risks).
• Ensure that all project components meet internal compliance standards, including data integrity and IT compliance.

Implementation and transfer
Ensuring knowledge transfer to the retained organization (CREFS).

Experience and background

• At least 8 years of experience in project or program management within complex, multidisciplinary processes.
• Proven experience with tender processes (RFI/RFP) and contract management in a corporate environment.
• Experience in facility services, property management or related domains
• Familiar with governance structures and stakeholder management at senior level.
• Experience in managing multidisciplinary teams
• Strong knowledge of project management methodologies (Prince2, Agile).
• Excellent communication and organizational skills.
• Ability to manage complex interests and create alignment between different internal and external stakeholders.
• Knowledge of compliance, risk management and legal aspects within large organizations.
• Analytically strong, result-oriented and able to perform under pressure.